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PMP certification quick tips to prepare

PMI - PMPFor those who want to dive into the PMP exam and feel like they don’t know where to start once they applied, here are some quick tips to help guide you:

Avoid setting your exam date too quick

This may vary depending of how much free time you have in your schedule, but give yourself at least 2 months to study, some even need 3 to 4.

Plan your studying

You want to avoid studying at the very last minute, like most of us are most likely to do. Build a weekly study plan that includes every detail to how many pages of the PMBOK per day you’ll read, to how many quiz simulations you do.

It may seem overkill for some, but it works if you stick to it, assuming your plan is realistic towards your schedule.

PMBOK doesn’t have to come first

The PMBOK guide is great but not necessarily “fun” to read. Sometimes, it even lacks proper examples or context, and states too bluntly what should be done. This being said, although not mandatory to actually read it, it’s good to go through it once, but read an alternate book first like Head First PMP or Rita’s course. The PMBOK will then be easier to read and understand.

Do several test simulations

The more you answer questions, the better. What’s important here is to review your answers once you have your score, that’s what will help you learn.

It’s also suggested to do at least one real 4h simulation with 200 questions, so you can see when you need to rest or how long you need. After that you can adjust your speed accordingly.


Requirements for the PMP exam

PMI - PMPMaking the decision to apply for the PMP exam can be hard, and not knowing where to start can be a real demotivator sometimes, so I hope this will help you get a head start. Note that depending of your education, the requirements vary:

If you have a secondary degree

Includes high school diploma, associate’s degree, or the global equivalent.

  • 35 hours of project management education. There are many courses available, and some will not require to physically be in a class. The PM Prep class is a great example where you watch videos, and pass a small exam to receive your hours;
  • Five years of project management experience. If you manage two projects in parallel for 3 months, it does not count as 6 months;
  • 7,500 hours leading and directing projects;
  • Hours and time are accumulated while you manage projects or parts of them, it doesn’t mean you officially are a project manager where you work.

If you have a four-year degree

Includes bachelor’s degree or the global equivalent.

  • 35 hours of project management education. There are many courses available, and some will not require to physically be in a class. The PM Prep class is a great example where you watch videos, and pass a small exam in order to receive your hours.
  • 3 years of project management experience. If you manage two projects in parallel for 3 months, it does not count as 6 months.
  • 4,500 hours leading and directing projects.
  • Hours and time are accumulated while you manage projects or parts of them, it doesn’t mean you officially are a project manager where you work.

Tips if you are not yet eligible

  • Make a list of all the projects you manage as you go on. Note the hours you spend on each of them separated by a process groups (initiation, planning, execution, monitoring, closing). This will become your best friend while you apply for the exam; and
  • For each project, note who was your superior in case of an audit. It may be especially helpful if you have worked in different places; and
  • Once you have passed your exam, it’s important to know you will have to gather 60 credits per 3 years to keep your certification. You may want to start searching and tracking sources of PDU (webinars, books, Seminars, etc); and
  • Visit the PMI’s website for lots of resources, and if you have any specific questions, contact them; they are really helpful!
PMBOK guide 5th edition

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PMP exam adjusted: 5th edition of the PMBOK guide

The PMP exam is now updated with the fifth edition of the PMBOK guide. It is very important to take that into consideration if you are thinking of taking the exam from now on.

PMBOK guide 5th edition

PMBOK guide 5th edition

In general, the adjustments are great, I love them! Amongst other things, the processes are more consistent amongst each-other, and have been adjusted to make sure we concentrate on the values and goals of the organizations while planning. In addition, some elements are less confusing, so it’s easier to understand the logic between processes and ITTOs.

Here is a summary of the changes:

  • A 10th knowledge area was added: Stakeholder management;
  • 5 new processes going from 42 to 47; and
  • 13 processes were changed, moved, or both.

Integration management:

  • “Direct and manage project execution” is now named “Direct and manage project work”.

Scope management:

  • Now has 6 processes;
  • “Plan scope management” is a new process; and
  • “Verify scope” is now named “Validate scope”.

Time management:

  • Now has 7 processes; and
  • “Plan schedule management” is a new process.

Cost management:

  • Now has 4 processes; and
  • “Plan cost management” is a new process.

Quality management:

  • “Plan quality” is renamed “Plan quality management”; and
  • “Perform quality control” is renamed “Control quality”.

Human resource management:

  • “Develop human resource plan” is renamed “Plan human resource management”.

Communication management:

  • 2 processes were moved (Identify stakeholders, Manage stakeholder expectations);
  • “Distribute information” is renamed “Manage communications”;
  • “Plan communications” is renamed “Plan communications management”; and
  • “Report performance” is renamed “Control communications”.

Risk management:

  • “Monitor and control risks” is renamed “Control risks”.

Procurement management:

  • “Plan procurements” is renamed “Plan procurement management”; and
  • “Administer procurements” is renamed “Control procurements”.

Stakeholder management:

  • Completely new knowledge area with 4 processes;
  • “Identify stakeholders” was moved from communication area;
  • “Manage stakeholders expectations” is renamed to “Manage stakeholder engagement” and moved from the communication area; and
  • The two other processes are “Plan stakeholder management” and “Control stakeholder engagement”.

The new knowledge area focuses on one of the most important element of project management (in my opinion at least), and manages stakeholders, their expectations, and engagement. It used to be part of a simple process inside the communication area, but now, it is much more elaborate and receives the attention it deserves.

Data-Information-Knowledge-Wisdom model:
They clarified some terms by aligning them with the D-I-K-W model to reduce confusions between “Work performance measurements” and “Work performance information” and how they are used.

It now becomes “Work performance data”, “Work performance information”, and “Work performance reports”. At first glance it may seem more complicated but their relationship with the processes are more logical and easier to understand.

Agile project management:
This is becoming more and more popular, and the PMBOK guide now mentions it in 4 areas:

  1. Adaptive project life cycle;
  2. Enterprise environmental factors;
  3. 2 tools inside the “Collect requirements” process; and
  4. “Control schedule” process.

It’s not much, but it’s better than nothing. This is because PMI offers a completely different certification called the Agile Certified Practitioner (ACP).

And that’s it! For those who have studied the 4th edition, what do you think of the changes?


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Just acquired my PMP certification!

I am proud to announce that I am officially certified as of today 🙂

I heard multiple times that the exam was hard, but honestly, if you are well prepared, it’s not that bad! However, if you don’t prepare… well…. good luck!

Here is my experience with the exam and the preparation:

Contact hours

It actually all started with PMChampion which included the PM PrepCast. The PrepCast gave me my 35 contact hours before I could apply. It was also a great way to go through all the material before going into the PMBOK. When I was done watching the videos, there was an online exam that I had to pass to receive officially my certificate for the hours, and that went well.

Applying for the exam

First thing’s first, you have to become a member of the PMI. Although you do not need to become a member to become certified, you will receive a free copy of the PMBOK guide, and most importantly, you will receive a discount on the exam which is higher than the one year membership. Becoming a member is a no-brainer. It’ll also make your life easier to apply for the test and then keep track of your PDUs.

If your project management experience is stretched out on many projects like me, then make sure you have a couple of hours of free time to apply and I strongly suggest you first list all the projects you ever managed in the last years. Personally, I did not go to university, therefore, I had to enter 7500 hours of experience and 5 years on a timeline, so you may have to enter 4500 hours and 3 years.

Quick tip for non-PMP project managers : if you haven’t already, start an excel sheet (or any type of sheet) listing your projects and hours spent, updating it as you go; it’ll make your life easier for the application, and it’s always a good reference to have! Note that your hours have to be separated between the 5 process groups of the PMBOK.

Back to applying: it’s easy with PMI’s interface. Just login, and you can find where to go quickly. The application is easy, but time consuming unless you have worked on a few very large projects. If you are like me, who worked on more then 100 projects, well, you have to enter the dates and hours for each, and write a description of the project and what you have done (about 350 to 550 characters each). I could barely remember some of the projects that dated 5 years before but I was lucky enough to obtain timesheets from ex-colleagues!

Once you have applied (and paid), you find out if you are audited. It’s random, and I wasn’t so I cannot give out much information here except that I have read you may have to have your managers vouch for your hours by signing something. Otherwise, you wait a couple of days for your application to be accepted and then you have one year to set your exam date and pass (max 3 tries).

You do not set the date with PMI, there are test centers where you can set your date online. You have to find the nearest and apply there.

I strongly suggest you give yourself at least 2 months to study, even 3 to be safer.

Preparing for the exam

I read the PMBOK once and often used it as a reference, it could be easily read thanks to The PM PrepCast I watched before, I know it would have been harder to grasp everything if I hadn’t watched it before.

I watched the PM PrepCast a 2nd time to review everything (yes, all 30 hours again!).

When I was done, I read Head First PMP, which gave me a last minute study addition. It’s easily read and actually helped me remember even more information before the exam.

In parallel of watching The PM PrepCast and reading those 2 books, I used Flashcards to study while taking walks, they came with the PMChampion package I bought. I simply transferred them to my iPhone and used them as I walked. That way, I could catch some sun while studying 🙂

I also answered many test questions (over a thousand) including 5 complete 4 hours simulations. In total, I must have answered about 1500 questions and obviously you must review your tests and understand your errors, otherwise you are wasting your time.

The day of the exam

I can honestly say I have never studied so much for an exam, but I felt ready when I went in.

The test center was a simple small office actually, with 2 persons there; one that greet me, and the other that monitored people going in and going out and the people taking the test.
You cannot bring anything inside so they will check pour pockets and even use a metal detector. Don’t worry about your stuff, you get a small locker with a lock.

Inside the room, you have several computers separated by panels, you each have a calculator, and all you hear is mouse clicking!

First thing I did was to use the 15 minutes of tutorial time to create my brain dump sheet, where I wrote all the formulas and all the processes separated by groups and knowledge areas.

After that, you have 4 hours to do the test. If you take breaks (you take a many as you like), the clock doesn’t stop. I was surprised that we could just walk out and go anywhere we wanted… They use a metal detector before we go in but we can go out and go anywhere… Makes it a little easy to go somewhere fetch information, not that it’s alright to do so obviously, but I would have thought it would be more controlled than that…

Anyway, I took one break so I could grab my water bottle, I went back in and finished. Once all 200 questions were answered, I reviewed all of them before ending the exam.

After the exam, there is a little survey of how it went with the test center before you get your result. While I was answering the survey, I was sure I was going to pass, but you never know! And then seeing the ‘Congratulation’ on the screen just made my day!!

All in all, although the exam is hard, the fact that I was prepared made it easy (or tolerable at least!) and I do not regret a single hour of study! So if you want to take the exam, don’t get discouraged by what other people might say, just make sure you are prepared.

If you need any help or tips in order to earn your PMP certification, don’t hesitate to contact me, I’ll gladly give you a hand.