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Is collaboration important for PM tools of today?

I am certain that each domain of work have their different say on this, which I’m still curious to find out about from others, but this article is going to be from an IT point of view.

So is collaboration important for tools of today? YES!

First, let’s make sure everyone is one the same page: by ‘collaboration’, I’m not talking about having a chat available so we can ‘talk’, I’m talking about everyday tools like what is used for managing projects. Collaboration is not only to share messages, but sharing everything about the project (information, dates, etc.), and being able to all work with the same elements.

So now, why is it important?

Saves time

If everyone is using the same tool together, than nobody creates their own individual version, which duplicates information, adds to confusion, and wastes time.

When the information is updated, appropriate people are notified and everyone can quickly see what was updated, rather than having to email or go talk to everyone each time something comes up.

Improves teamwork

When working in teams, collaboration is important, otherwise there is no “team”. The more collaboration possible, to closer & efficient the team will be. Imagine if everyone is aware of project updates and can easily refer back to anything, and can contribute on top of it.

This becomes even more essential when the team is bigger, as more people can contribute.

Everyone can contribute to improve

If everyone collaborates using the same tools, than everyone will have their own opinion. This means that valuable feedback can be gathered in order to improve the tools, or how they are used.

This can greatly optimize/fine tune how the team works together.

One (or few) places where information is stored

If people use the same tools, that means that the information will be less scattered. The result is that there is less confusion, less time wasted looking for information, and less information lost. Furthermore, if there are team members that are switched, previous information is not lost, and new team members can refer back to the team’s tools to catch on.

In conclusion

Collaboration in tools is highly underestimated. Sending a massive amount of mails or spending days in meetings does not compare to having efficient & collaborative tools that the whole team uses and trusts.

What do you think about collaboration with tools used today?