I just read a great tip amongst others from Cupe Projects and just loved it, so I thought I’d share it with you here:
In times where technology permits fast accumulation of unfiltered information, the Project Manager must use caution to only push out information that is useful to the recipient, whether it is for the recipient’s benefit or to solicit a response.
Communication stops when too much time is required to dig through data to attempt to determine what is required. This is true for project schedules, as well. Project managers that create 600 line timelines and then expect a team member to quickly understand all dependencies and personal deliverables is charting a course for failure. So, the right amount of information is critical.
Too much, and it’s overwhelming. Too little, and it’s a watered down executive summary that doesn’t contain enough information to provide context.
It’s so true, and well said. If you communicate in a way that others can’t find relevant information, or won’t even bother reading, than the result is the same as if you do not communicate at all.
Format your documents/emails clearly (lists, bold, underline), use as few words as possible, and always put yourself in others’ shoes while writing.
Share what you think about this tip!